- Where it gets stuck
- A requirement arrives with a size range, submarkets, a move-in date and a parking ratio. Someone pulls availabilities from CoStar or LoopNet, rereads landlord reps’ emails for spaces that are not listed, finds comparable deals and builds the survey and the tour book in Excel and PowerPoint. It takes days, and the client calls before it is done.
- What the workflow does
- Each requirement is read against the availabilities from the sources you subscribe to, your own off-market notes and the landlord reps’ emails. A shortlist is prepared with the spaces that fit, the asking terms shown by each source, comparable deals from your database and the questions to put to each landlord rep, each line linked to its listing. The tour book is laid out in the brokerage’s template, and the broker decides what to show the client and what to advise.
AI for commercial real estate
A tenant needs 12,000 square feet by spring, and the shortlist is still three CoStar tabs, two emails from landlord reps and an old Excel survey.
We build the shortlist and tour book from your listing sources and comps, and the broker approves every page before the client sees it.
AI for commercial real estate works best on three jobs that eat a broker’s week: turning a tenant requirement into a shortlist and tour book, following lease expiries in your own database before another broker calls the occupier, and writing the weekly report the landlord expects on a listing. The workflow starts from the listing services and the database you already use, nothing reaches a client or a prospect without the broker’s approval, no client data is pasted into a public chat tool, and advice on rent, terms and negotiation stays with your brokers.
Today
- New tenant requirement12,000 square feet, two submarkets, move-in by springTwo days of survey work for an analyst
- Lease expiring in 18 monthsOccupier in your database, last contact two years agoCalled by another broker first
- Landlord asking about the listingTours, inquiries and tenant rep feedback spread across the inboxReport a week late
With the workflow
- Shortlist and tour bookSpaces matching the requirement, comparable deals and the questions for each landlord rep, each linked to its listingBroker trims it before the client sees it
- Lease event outreachExpiries and break options from your database, with a note drafted to each occupier in the broker’s toneWaiting for the broker’s approval
- Weekly landlord reportInquiries, tours, feedback from tenant reps and follow-ups to those who stayed silentSent after approval
Where can AI give a commercial broker back time each week?
Each job comes back with every requirement, every listing or every lease event, relies on data the brokerage already holds and ends with a decision by the broker.
Each tenant requirement starts a survey from scratch
Lease expiries pass without a call
- Where it gets stuck
- Your database holds the expiry dates, break options and renewal dates the brokerage has collected over the years, but going through them between live deals never comes first. An occupier whose lease ends in eighteen months hears first from the broker who called first.
- What the workflow does
- Lease events from your own database and CRM are listed ahead of the window you set, with what the brokerage already knows about each occupier: size, current landlord, last conversation. An outreach note is drafted in the broker’s tone for each, and the broker approves, edits or drops it before anything is sent. Outreach goes only to contacts the brokerage already holds, and every reply is logged in the CRM.
Landlords wait for news on their listing
- Where it gets stuck
- An agency leasing assignment comes with a weekly or monthly report: inquiries, tours, tenant reps’ feedback, proposals received. Many tenant reps never send feedback after a tour, and the report slips whenever the listing broker is in negotiations.
- What the workflow does
- Tenant reps who toured without sending feedback get a short follow-up. Their replies, the inquiries and tours logged in the CRM and the marketing activity on the listing are drafted into one report per listing, in the brokerage’s format, and the listing broker edits it before it goes to the landlord.
Which flow should you start with?
Three questions take about a minute, and the answer points to one of the moments above, or to a smaller step when a workflow would be too much.
Answer the three questions to see where to start.
This is an exercise: nothing is sent when you use this selector.
Do we have to change our CRM or listing database?
No. The workflow reads the listing services, CRM and comps your brokerage already uses, prepares a shortlist, a note or a report and puts it back where your team works, once the broker has approved it.
- A requirement, a lease date or a tour arrivesA tenant brief by email, a lease event entering the window, a tour logged on a listing.
- The data is readAvailabilities, comparable deals, lease records and the contact’s history in your CRM, within the access you allow.
- A shortlist, a note or a report is preparedEach line linked to the listing, the comp or the email it came from.
- The broker decidesYour edits stay inside your brokerage’s own deployment, so the next draft starts closer to what your brokers would have sent.
- Back into your toolsThe note leaves from the broker’s Outlook and the CRM is updated.
- CoStar
- LoopNet
- Buildout
- Apto
- Salesforce
- Outlook
- Excel
- PowerPoint
Three conditions before anything acts
Your existing tools
The workflow runs inside the tools you already pay for, with the access rights they already have, so the team keeps its usual screens.
A named person approves
Every draft waits for a named person. Nothing goes out in the brokerage’s name without that approval, and exceptions go back to a human.
Every step leaves a trace
Sources, drafts, corrections and approvals are recorded, so you can see why an output was prepared and improve the next one.
The path from here: three steps
The free Leverage Scorecard
You fill it in online, without a call. The result shows at once, and only the detailed report asks for a work email.
A 30-minute call
You tell Loïc Guyon, the founder, where the time goes, and together you see whether a workflow is worth testing.
The Leverage Assessment, $999, excluding tax
A review of where you stand today and where AI can help, in two 45-minute sessions with a written report between them. If it is useful, we test one or two workflows on your own examples, anonymised or invented when the data is sensitive. The fee is deducted in full if you continue to a build, with no obligation to build. It is invoiced by AI Jungle LLC, a US company.
Looking for a specific product?
PitstopThe shared workspace for requirements, listings, occupiers and decisions, so a client’s history is readable without asking the broker who holds the relationship.Discover Pitstop →Managed AI agent serviceWe build, run and maintain one defined workflow, such as the weekly landlord report, with named approvers, a written scope and handover notes.See the managed service →
139 qualified meetings in three months at an executive search firm, every message approved
AI outreach case study: Asia-Connect. In 3 months of production use: 755 executives contacted, a 24% reply rate, 139 qualified meetings booked, 90 of them held, and 0 messages sent without the partner’s approval.
“In the last three months, the agent helped me to book more than 90 qualified meetings with executives I would never have had time to reach, and I approved every single message before it went out. It works while I am in meetings.”
That case covers outreach approved by a partner before every send, the closest thing to the lease event moment above: at Asia-Connect, the partner approves each message; your broker would do the same here. During the Assessment we work on one requirement you have already closed: you send the tenant brief and the survey you delivered, under a confidentiality agreement signed first, with the client’s name replaced by a code. We return the shortlist and tour book we would have prepared from the same sources. Your broker marks each space right, missed or wrong in about an hour, and you keep that result whether or not you go ahead. Read the case study
Questions commercial brokers ask before a call
Which commercial brokerages is this for?
Owner-led commercial brokerages, tenant representation firms and agency leasing teams, where the principals who win the assignments also run surveys, chase lease events and report to landlords. The workflows cover that work around the deal; rent advice, deal terms and negotiation stay with your brokers.
CoStar and our CRM already hold the data. What do you add?
Keep them: they hold availabilities, comps and contacts well. The workflow adds the work between them: the shortlist that combines listings with landlord reps’ emails and your own comps, the outreach note when a lease event enters the window, and the landlord report that gathers tours and feedback from the inbox and the CRM. Each draft waits for the broker.
Can you connect CoStar, Buildout or our CRM?
Often, through the connections and exports those tools already offer, with your own access rights. Whether your data providers’ terms allow a third party to process their content is checked first. When a system has no usable connection, that step works from an export or stays manual, and the Assessment says so before anything is built.
Where do our clients’ requirements and lease data go?
No client requirement, lease record or comp is pasted into a public chat tool. The workflow reads only the systems, mailboxes and folders you name, writes only what a broker approved, and any step your brokerage judges incompatible with a client agreement or a data provider’s terms stays manual.
- Your data is hosted in Germany, on Hetzner, and none of it is used to train a model.
- If you have a constraint such as professional secrecy, sensitive data or a contractual requirement, processing stays in the European Union; otherwise we choose, for each task, the model with the best price-to-intelligence ratio, and you get the provider and the place of processing in writing before it reads anything.
- A data processing agreement is signed before anything is set up or sent, including for the workflows tested during the Assessment, and you receive the written list of the systems that will read your data.
- Your installation is kept separate from every other client’s.
- Everything is yours, your data and everything produced for you: at the end of the contract you receive a full export, then all of it is deleted from our systems.
- A person approves everything before it is sent, and you can refuse any step, which then stays manual.
What should we start with?
Usually the shortlist for a live requirement or the weekly landlord report: both repeat every week, the template already exists and a broker sees at once whether the draft is right. If the pipeline thins out between deals, start with lease events. Use the selector on this page, then bring one closed requirement to a 30-minute call.
Will the AI advise on rent or contact occupiers on its own?
No. Rent, terms and negotiation advice stay with your licensed brokers, and every outreach note waits for the broker’s approval before it leaves their address. Outreach goes only to contacts the brokerage already holds, under the rules that apply in your market, and the contract sets out in writing what AI Jungle answers for.
How much does it cost?
The Leverage Assessment costs $999, excluding tax, and the amount is deducted in full if you continue to a build. It is invoiced by AI Jungle LLC, a US company. The Leverage Scorecard is free, and the full path is described above.
In 30 minutes, we pick the closed requirement we will work on in the Assessment.
If you book the Assessment, you send that tenant brief and the survey you delivered, with names replaced by codes, under a confidentiality agreement signed first. By the end of the call you know what to send and when you get the result back.